Bill only what was worked
Invoices are built from approved hours, so clients pay for verified time on site and there is less to dispute.
Security guard billing software that invoices from approved hours
Approve the hours your guards worked, and ForceVera applies each client's bill rates, overtime and holidays to build the invoice. No retyping timesheets into a spreadsheet.
Included in Enterprise; add-on for Basic and Pro · See pricing
How do security companies bill clients for guard hours?
Most security companies bill clients per guard hour at an agreed rate, with higher rates for overtime and holidays. ForceVera does this from the time clock: you approve the hours, it applies the client's bill rates by guard type, splits overtime and holiday hours, adds tax and fixed charges, and creates a PDF invoice you email to the client.
Why it matters
Client billing & invoicing: what your security company gets
Rates worked out for you
Bill rates by guard type at company, client or site level, with weekly overtime and holiday rates applied automatically.
Invoices sent, payments tracked
PDF invoices go to the client's billing contacts, and you record full or partial payments as they arrive.
How it works
Client billing & invoicing in ForceVera: how it works
-
Set bill rates
Enter rates for unarmed, armed and off-duty police guards at company, client or site level, plus the overtime threshold and holidays.
-
Approve hours
Review clocked hours, adjust billable time with a reason and approve them.
-
Create invoices
Generate invoices per client or per site for a weekly, biweekly, monthly or custom period, with tax, PO number and fixed charges.
-
Send and record payment
Approve and email the PDF invoice, then record payments until the balance reaches zero.
Capabilities
Everything included
Client billing & invoicing works with the rest of ForceVera: the same guards, sites, shifts and reports, with no separate app to buy.
- Bill rates by guard type: unarmed, armed and off-duty police
- Rates at company, client or site level; the most specific rate wins
- Weekly overtime threshold per client (40 hours by default)
- Holiday rates for your company holidays
- One invoice per client or per site; weekly, biweekly, monthly or custom cycles
- Tax rate, PO number, fixed charges and credit lines
- Invoice workflow from draft and review to sent and paid, with overdue invoices flagged
- PDF invoices and receipts emailed to billing contacts
- Payments by check, ACH, card or cash, including partial payments
- Invoices, receipts and charges in the client portal (Pro and Enterprise)
FAQ
Client billing & invoicing: questions, answered
Is client billing included in my plan?
Client billing is included in the Enterprise plan and sold as an add-on for Basic and Pro. See the pricing page for current prices.
How are overtime and holiday hours billed?
Hours a guard works beyond the client's weekly threshold (40 by default, Sunday to Saturday) are billed at the overtime rate. Hours on your company holidays are billed at the holiday rate and are not counted again as overtime.
Can clients pay invoices online?
Not yet. You record payments received by check, ACH, card, cash or another method, including partial payments, and the invoice is marked paid when the balance reaches zero.
Can clients see their invoices online?
Yes, on Pro and Enterprise. Sent invoices, receipts and a breakdown of approved hours and charges appear in the client portal, where Accounting users can download them.
Does billing connect to payroll?
Both come from the same time clock records. Billing uses each client's bill rates, payroll uses each guard's pay rate, and timesheets export to CSV or Excel for your payroll system.
More features
Works hand in hand with
Your next shift could be verified.
Get your team on ForceVera this week. Try every core feature free for 14 days, with no charge until the trial ends and no contract.
- Nothing charged during the trial
- Cancel anytime
- Your data stays yours