Free security post orders template
A printable post orders template that tells every officer what to do at a post, who to call and how to report. Print it, or save it as a PDF.
What should security post orders include?
Security post orders should include the site and post details, hours of duty, key contacts and when to call them, general duties, patrol routes and times, access control and visitor rules, alarm and emergency procedures, keys and equipment, reporting requirements and what officers must not do. Every officer should read and sign them before working the post.
Section by section
Site and post
The client, site address, the post or position, its hours and how many officers work it, with the date and version of the orders.
Contacts
The client contact, the supervisor or control room, emergency services and contractors, with when each one should be called.
Duties and patrols
What the officer does on the post, the patrol routes and how often they run, and what to check on each round.
Access control
Who may enter, how visitors and contractors are signed in, passes, deliveries and vehicles.
Emergencies
What to do for fire alarms, intruder alarms, medical emergencies and evacuation, step by step.
Sign-off
Each officer signs to confirm they have read the orders, and the client approves them with a review date.
Post orders template
Use your browser's print dialog to print it or save it as a PDF; only the template is printed.
Site and post
Contacts
| Contact | Name | Phone | When to call |
|---|---|---|---|
General duties
Patrols
| Route / area | Times or frequency | What to check |
|---|---|---|
Access control, visitors and deliveries
Alarms and emergencies
Fire alarm
Intruder alarm
Medical emergency
Keys, equipment and uniform
Reports required
☐ Daily activity report ☐ Incident reports ☐ Patrol log ☐ Visitor log ☐ Handover notes
Officers must not
Officer acknowledgement
| Officer name | Licence no. | Signature | Date |
|---|---|---|---|
Approval
Free template from ForceVera · forcevera.com/templates
Writing post orders officers actually follow
- Write each instruction as an action: "Check the loading bay doors at 22:00 and 02:00", not "be aware of the loading bay".
- Put emergency procedures in numbered steps an officer can follow under pressure.
- Agree the post orders with the client and record the date and version on every copy.
- Review them whenever the site, the client contact or the risks change, and at least once a year.
- Have every officer, including relief and new starters, sign before their first shift on the post.
Keep post orders where your team works
In ForceVera, post orders for each site live in the dispatch and command center with attached files and version numbers, and officers see site instructions in the guard app. See dispatch & command center in ForceVera.
Questions, answered
What are post orders in security?
Post orders are the written instructions for a security post: the duties, patrols, access rules, contacts and emergency procedures an officer must follow at that site. In the UK they are usually called assignment instructions.
Who writes post orders?
Usually the security company's operations manager or account manager writes them, based on a site survey and the client's requirements, and the client approves them.
How often should post orders be updated?
Whenever something changes on the site, such as contacts, opening hours, alarm procedures or risks, and at least once a year. Record the version and date on each copy.
Can post orders be kept digitally?
Yes. In ForceVera, dispatchers keep post orders for each site in the command center (Pro and Enterprise), with an attached file and a version that goes up when they change, and site instructions with attachments reach officers in the guard app.
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