Security guard management software for New York security companies

Schedule registered guards across New York sites, prove they were on post, record patrols and incidents, and give clients the reports they ask for, in one platform.

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What software do New York security companies use to manage guards?

New York security companies use security guard management software to schedule guards, verify they were on site, record patrols and incidents, and report to clients. ForceVera does this in one platform: shifts published to guards' phones, a geofenced time clock, QR patrol checkpoints, incident and daily reports, dispatch and a client portal. Guards can upload a photo of their security guard registration so a copy sits on their profile.

Licensing in New York

Who licenses security guards in New York

Regulator: New York Department of State, Division of Licensing Services.

Security guard registrationSecurity guards in New York register with the Department of State, Division of Licensing Services. Applicants must be 18 and complete fingerprinting and the required training.

Required trainingAn 8-hour pre-assignment course before starting, 16 hours of on-the-job training within 90 days of starting work as a guard, and 8 hours of annual in-service training every calendar year. Training must be at schools approved by the Division of Criminal Justice Services (DCJS).

Armed guardsArmed guards also complete a 47-hour firearms course, which requires a valid New York State pistol permit to enroll, and 8 hours of annual firearms training each calendar year.

Overtime for security guards in New York

The New York State Department of Labor says most non-exempt employees must be paid one and one-half times their regular hourly rate for all hours over 40 in a payroll week (44 for residential employees). The requirement is based on hours worked in the week.

Estimate the overtime in a schedule with our free security guard overtime calculator, or work out headcount with the 24/7 coverage calculator.

How ForceVera helps

Run your New York guard operation in one platform

Registrations on fileGuards upload a photo of their registration card in the guard app, so a copy sits on their profile. ForceVera does not check registrations with the Department of State or warn you before one expires.

Site instructions on every phoneSite instructions and duty tasks are in the guard app, and every shift links to the geofenced time clock, so you can see where and when each guard worked. ForceVera does not record training hours for the state; keep your DCJS course certificates.

Schedules on every guard's phonePlan the week by site and guard, including recurring and overnight shifts, publish it to the guard app and send reminders before each shift.

Proof guards were on postGuards clock in and start breaks only inside the site's geofence with a PIN; leaving the site, going idle or clocking out off site is flagged.

Proof of patrolQR checkpoints scanned from the guard app, with missed and late tour alerts and time-stamped, located scans.

Reports clients trustIncident and daily activity reports with photos from the guard app, and branded daily reports emailed to clients.

ForceVera keeps records; it does not make a company compliant with state law. See all features or see pricing.

FAQ

Security companies in New York: questions, answered

Who licenses security guards in New York?

The New York Department of State, Division of Licensing Services, registers security guards. Training schools are approved by the Division of Criminal Justice Services (DCJS).

What training do New York security guards need?

An 8-hour pre-assignment course, 16 hours of on-the-job training within 90 days of starting work, and 8 hours of annual in-service training. Armed guards also need a 47-hour firearms course and 8 hours of annual firearms training.

Can ForceVera track annual in-service training?

No. ForceVera does not record training courses or certificates for the state. Guards can upload a photo of their registration card to their profile.

When is overtime due in New York?

For most non-exempt employees, at one and one-half times the regular rate for hours over 40 in a payroll week, according to the New York State Department of Labor.

Is this legal advice?

No. This page summarizes information published by New York State agencies as of October 2026. Check the official sources for the current rules.

Official sources

Checked October 2026. Licensing and wage rules change, so confirm them with the agency before you rely on them. This page is general information, not legal advice.

Other states: California · Texas · Florida · Illinois · all US states.

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