Security guard management software for Texas security companies

Run commissioned and non-commissioned officers across Texas sites from one platform: schedules on their phones, on-site clock-in, patrols, incident reports and client reporting.

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What software do Texas security companies use to manage guards?

Texas security companies use security guard management software to schedule officers, verify they were on site, record patrols and incidents, and report to clients. ForceVera does this in one platform: shifts published to officers' phones, a geofenced time clock, QR patrol checkpoints, incident and daily reports, dispatch and a client portal. Officers can upload a photo of their DPS security license so a copy sits on their profile.

Licensing in Texas

Who licenses security guards in Texas

Regulator: Texas Department of Public Safety (DPS), Private Security Program.

Non-commissioned security officerAn unarmed security officer license from DPS. Applicants submit a Level II training certificate. DPS says a non-commissioned security officer license is exempt from continuing education.

Commissioned security officerA security officer commission is the DPS authorization that entitles a security officer to carry a firearm. Applicants submit Level II and Level III training certificates and a Declaration of Psychological and Emotional Health, and must show firearm proficiency to renew.

License termDPS says applicants new to private security receive a license that expires two years from the date it is issued.

Overtime for security guards in Texas

Under the federal Fair Labor Standards Act (FLSA), covered non-exempt employees must be paid at least time and a half their regular rate for hours over 40 in a workweek. The FLSA does not require extra pay for weekends or holidays, and it does not allow hours to be averaged over two or more weeks.

Estimate the overtime in a schedule with our free security guard overtime calculator, or work out headcount with the 24/7 coverage calculator.

How ForceVera helps

Run your Texas guard operation in one platform

Licenses on fileOfficers upload a photo of their security license in the guard app, so a copy sits on their profile. ForceVera does not check licenses with DPS or warn you before one expires.

Hours against the 40-hour weekTimesheets show the hours each officer worked and export to CSV or Excel for payroll, and client invoices can bill hours over your weekly overtime threshold at the overtime rate (billing add-on).

Schedules on every guard's phonePlan the week by site and guard, including recurring and overnight shifts, publish it to the guard app and send reminders before each shift.

Proof guards were on postGuards clock in and start breaks only inside the site's geofence with a PIN; leaving the site, going idle or clocking out off site is flagged.

Proof of patrolQR checkpoints scanned from the guard app, with missed and late tour alerts and time-stamped, located scans.

Reports clients trustIncident and daily activity reports with photos from the guard app, and branded daily reports emailed to clients.

ForceVera keeps records; it does not make a company compliant with state law. See all features or see pricing.

FAQ

Security companies in Texas: questions, answered

Who licenses security officers in Texas?

The Texas Department of Public Safety (DPS) through its Private Security Program. Officers hold a non-commissioned security officer license, or a security officer commission if they carry a firearm.

What is the difference between commissioned and non-commissioned officers?

A security officer commission entitles the officer to carry a firearm on duty. Commissioned applicants need Level II and Level III training certificates; non-commissioned applicants need a Level II certificate.

Can ForceVera schedule armed and unarmed officers separately?

Yes, in the sense that you choose which officer covers each shift in the week grid, and client bill rates can differ by guard type. ForceVera does not check whether an officer holds a commission; that check stays with you.

Does ForceVera track license expiry dates?

No. Officers can upload a photo of their license and it is kept on their profile, but ForceVera does not check licenses with DPS or remind you before they expire.

Is this legal advice?

No. This page summarizes information published by Texas DPS and the US Department of Labor as of October 2026. Check the official sources for the current rules.

Official sources

Checked October 2026. Licensing and wage rules change, so confirm them with the agency before you rely on them. This page is general information, not legal advice.

Other states: California · Florida · New York · Illinois · all US states.

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